The Insiders Guide to Gmail Inboxes

As a seasoned Google Certified Trainer I have seen thousands of GMail Inboxes  with 1K+ unread messages and clearly no organized approach to managing email. Over the years, I have applied some successful strategies to managing my GMail inbox to achieve what is often referred to as 'inbox zero.'  The best place to begin is by selecting the right inbox. I use a different inbox type for my teacher/business account than my personal GMail account and in this post I will outline both, why and how I leverage these tools.

Priority Inbox for Work / School Email

In 2010, Google introduced 'priority inbox' and this was a life saver for me in making sure I was ultra responsive to student, parent and client requests.  Rather than having all emails coming in (by default) in chronological order of 'unread' messages, priority inboxs has three sections on the inbox home page:

• Important & Unread
• Starred
• Everything Else

The important emails (ones coming directly to me from a specific person (not promos or list servs), arrive at the top of the page and everthing else (promos, list servs, etc) go to the bottom.  Basically if it doesn't need my immediate attention, it's pushed and grouped at the bottom of the page.  

Making Priority Inbox Work

Each time I visit my email I addresss the top of the page, the important and unread and act upon as many as  I can.  Once I read them, they will be moved to the collection of email at the bottom of the page.  

At the end of the day or at a time when I am performing email clean up, I make the goal to have nothing on the page but 'starred.'  My important and unread is empty and at the bottom of the page is 'everything else.'  I go through and do a final act upon those emails by ether 'starring' them which placed them in the middle section of the inbox as 'starred' meaning they need to be acted upon but not right now.  The other option is to create a TASK with a due date from the email and then archive it.  With the Artificial Intelligence feature 'Nudge' built in I worry less about archiving emails because GMail will bring emails BACK to my inbox a few days later asking if I still need to do something with it.  

Priority Inbox (circa 2010)

Enable Priority Inbox

By selecting Priority Inbox your email will be 'instantly' reorganized.  You'll probably be shocked at some 'unread' messages you completely missed by not having it enabled.  To enable it, just hover over the word 'Inbox' in the top left of your inbox and select Priority from the dropdown list.  

Inbox Tabs (Categories) for Personal GMail  

In 2012 Google introduced a 'Tabbed (category) Inbox' which creates separate tabs as categories in your GMail inbox separating email by the following:

• Primary - messages from people you know
• Social - notificiations from Google Plus, YouTube, Pinterest, Twitter, LinkedIn etc
• Promotion - Offers, promotions, etc.
• Updates - Bills, payments, orders, package tracking
• Forums - List serves and conversation groups

Why Tabs for Personal GMail

Most people register for social media, household accounts, shopping, mailing through their personal GMail account so the amount of email can be substantial between all of the activity one person is involved with online. The categories are perfect keeping your important 'conversations' on the primary tab and grouping social media in one tab (which I mostly just select all and delete periodically), and easily see through color coded notifications if an 'update' comes in while working through your primary messages.

Meet Gmail's Tabbed (Category) Inbox (circa 2012)

Enable Tabbed Inbox (now referred to as 'Default)

To enable tabs for the first time, go to the gear and select 'Configure Inbox.'  Initially, select all the categories to see how your messages get bundled.  You can go back later and remove categories you don't want.  

You can also 'train' both priority and tabbed inbox.  If GMail marks a message important you don't think is important, just remove the 'importance market' and future emails matching that will not be flagged important.  If using categories, drag emails to the category you would prefer they were in and GMail will ask if you would like to recategorize all future messages that match.  

Fast & Effective Way to Leverage G Suite & Chromebooks in the Classroom

Many teachers are finding themselves starting a new school year in a 1:1 Chromebook school or just beginning to use G Suite and haven’t necessarily had enough training to feel confident about leveraging and making best use of the Chromebooks or G Suite as classroom staples. In a fast paced world of leading learners, teachers need a quick and effective way to make best use of the Chromebooks & G Suite without losing ‘pace’ with what they already know how to do.

A fast and effective start is to experience how Google classroom works with a single assignment using the Google document. The powerful sharing, naming and organizing convention of this tool will put you on the fast track of leading learners, providing feedback and personalizing learning through a variety of instructional tools as well as options for demonstrating understanding. If you have never used Google Classroom before, use this ‘Getting Started Guide’ to help you.

Engage Your Students with a Simple Google Docs Assignment in Classroom

Google Classroom is a tool that is amazing for organizing, naming and auto sharing documents, slides, sheets & more between you and your students. Even if you don’t plan to use Classroom ‘often’ it is still worth creating a class and having every student enrolled as this alone will allow you to interact seamlessly with other apps.

1. Set up a Classroom for a class via classroom.google.com 
2. Create an assignment asking students to create a document and provide a writing prompt or a series of tasks to research about the upcoming course (what do you know, answer a few questions, write about your goals for the school year, etc). The key is you want them to be able to engage in writing that will be of value to the start of the course or school year for a good portion of the first class or hour.
3. When students arrive to class, invite your students to the class or join by code.
4. Ask students to open the assignment and begin contributing the document.
5. While they are working, click the folder icon on the assignment in classroom, open all of their documents in one browser window.

The students will see that you are ‘in their document’ and will immediately be more engaged in their task.  This is an excellent opportunity to practice the ‘compliment, coach and encourage’ technique through the use of comments. Find something first to complement on in each document to help build trust and a positive working relationship. If they seem stymied, offer help.

Bonus option: Install the Tab Cloud Chrome Extension. Save the open documents as a tab set that you can easily reopen later so you don’t have to go through the process of opening the documents again. 

Recap checklist:

• Set up a Classroom for a class via classroom.google.com 
• Create an assignment with a specific writing task and ask them to create a Document to complete or create a document for them and add it to the assignment, giving them each their own copy.
• While they are all working open each document and provide feedback with a comment.
• Before closing, save the set of open tabs with Tab Cloud Chrome Extension (optional)
• Have student turn in for grade (optional) and feedback.
• Provide grade (optional) and feedback and return the documents. 
• Now you have the ‘process for classroom assignments’ established.

Need more help with Google Classroom? Visit Google’s Teacher Center Resources for Getting Started with Google Classroom.

Attend a LIVE AppsEvents Google Bootcamp and/or Summit to learn from practicing expert educators who are G Suite Certified Trainers and Teachers.  

You can contact me on Twitter via @amollica or email me to inquire about bringing AppsEvents PD to your school or check out our upcoming PD www.appsevents.com

Many NH Schools Have "Gone Google"

FOR IMMEDIATE RELEASE

Many NH Schools Have “Gone Google”

NH Educators Learn 21st Century Skills and Schools Save $$$

Contact:
Allison Mollica, NHDRC Grant Coordinator
603.340.0873 | allisonmollica@gmail.com

LOCAL EDUCATORS ATTEND GOOGLE EDU “BOOT CAMP” TO LEARN INNOVATIVE INSTRUCTIONAL STRATEGIES

Pembroke, NH, July 2012 —This could be the summer remembered as (many) NH Schools “Going Google."   Sponsored by the New Hampshire Digital Resources Consortium - www.nhdrc.org - NH school technology administrators and educators were trained by Google Certified Teachers and Trainers to help with their deployment of Google Apps for Education.

The NH Google Apps for Edu Boot Camp, and NH Digital Resources Consortium, was made possible through the Enhancing Education Through Technology (Title IID) Program at the NH Department of Education. This program awarded SAU #53 in Pembroke a grant to manage and lead the Digital Resources Consortium project. The NHDRC’s mission is to develop professional development, training and provide tools to help schools reach their 21st century potential.

In July, over 250 NH educators attended NH Google Apps for Edu Boot Camp at one of four locations across the state: The Seacoast Professional Development Center, UNH Manchester, Keene State College, and White Mountains Community College. The event was organized by NHDRC coordinator, Allison Mollica, with support given by the Local Education Support Center Network. Each Boot Camp was an intensive, 11 hour training where teachers received hands-on experience with Google's products and technologies, learned about innovative instructional strategies, and received resources to share with colleagues. To further extend the reach of this initiative, each Boot Camp participant will host a professional development session in their school district or region during the 2012-2013 school year.

Almost 100 school district technology administrators participated in Google Apps for Education Deployment training in May and June. Clearly this is the summer that NH Educators are “Going Google!”

What may be the most interesting to NH residents and taxpayers is that Google Apps for Education is available to all K-12 schools for FREE! This includes, email, web hosting, and more - potentially saving districts thousands of taxpayer dollars!

For further information about Google Apps in Education - http://www.google.com/apps/intl/en/edu/